Jul 15, 2024  
2015-2016 Vincennes University Catalog 
2015-2016 Vincennes University Catalog [ARCHIVED CATALOG]

Academic Guidelines

Academic Policies and Procedures


Regarding all academic policies and procedures at VU, the following definitions will apply:

Academic Advisor: A member of the faculty or administrative staff who works with each student individually to select courses in which that student will enroll each semester, answer questions related to the student’s program of study, and facilitate adherence to the University’s academic policies and procedures.

Class Level Names: Freshman, completion of 1-30 credit hours; Sophomore, 31-60 credit hours; Junior, 61-90 credit hours; Senior, 90+ credit hours.

Concentration: An area of emphasis within a major. At least 50% of the credit hours of the major program requirements of the originating program are embedded within the concentration.

Credit Hour: A unit of instructional credit normally associated with each class hour of lecture/discussion or each two to three class hours of laboratory/studio/clinical instruction. This unit is based on the number of hours per week that a student is engaged in supervised learning activities.  For example, “3 credit hours” indicates that a student will be supervised in a particular course 3 hours per week during a 16-week semester.  In addition to every hour of faculty-directed instruction, each week a student is expected to spend an additional two hours per credit hour on his/her own studying, completing assignments, and preparing for class.  Within University standards, departments will determine lab hours/studio hours as a ratio to credit hours (for example, 3:1 = 3 lab hours to 1 credit hour in Nursing).  Completion of a 3 credit hour course with a passing grade means 3 credit hours may be applied to graduation.  Tuition at VU is charged per credit hour. See further explanations, Distance Education.

Curriculum (Program): A program of study that includes courses from the student’s chosen major, selected University Core Curriculum course offerings and courses supportive of the student’s major.

Degree: A general framework of study intended to develop the knowledge and skills required for the conferring of an academic title. See explanations, Degree and Certificate Requirements for Graduation.

Gateway Course: A course that provides a foundation for basic skills or for a particular major or for general field of study.

Grade Point Average (GPA): See definitions, Evaluations and Grading System.

Last day of class for financial aid reporting: College-level courses (numbered 100 or higher) that are delivered during a 16-week semester will designate “the last day of class” during Finals Week.  Developmental courses (numbered pre-100 level) that are delivered during a 16-week semester will designate “the last day of class” as the last scheduled class meeting before Finals Week.

Major: A defined program of study. Program requirements within a major constitute at least 40% of the total credit hours required for degree completion.

Passing Grade: Final grade of D or better.

Placement Test: All entering students are required to take the VU customized Accuplacer test or an approved substitute exam in order to determine entry level ability for gateway courses.  See http://vinu.edu/content/testing-policy

Successful Completion: Final grade of C or better.

Effective Catalog

Establishing Which Catalog Is the Effective Catalog. The effective catalog for a student is the current catalog for the first semester for which the student has registered for class at Vincennes University as an admitted student (see Requirements for Admission). The effective catalog establishes the requirements that a student must meet to earn a degree or certificate in his or her selected program, including major requirements, UCC requirements, and any other benchmarks for a particular program. The current catalog refers to the catalog that governs a particular academic year beginning the first day of the Fall Semester. “Semester” includes Fall or Spring Semester, intersessions, and any summer session. A student is not considered “registered” for a class if the student never attends the class, if the student withdraws from the class within the first two weeks of class, or if the student is withdrawn or deregistered from the class within the first two weeks of class.

That catalog remains the effective catalog for the student unless:

  1. The student and the program advisor agree to make a later catalog the effective catalog with approval of the department chair, or
  2. The student does not register in at least one class within a period of sixteen months. In this case, the effective catalog will be the current catalog for the first Semester for which the student is admitted and registered for class at Vincennes University after the sixteen consecutive months’ absence. The program advisor and college dean may agree to extend the sixteen month period for a particular student in case of emergency or hardship, thereby allowing the student to keep the original effective catalog; or
  3. The student changes programs in which case the effective catalog will be determined by agreement between the student and the advisor of the student’s new program with the approval of the department chair.

Exceptions to the Effective Catalog. Despite anything in the effective catalog to the contrary:

  1. Changes in professional licensing or certification qualifications and standards may make changes in degree or certificate requirements for a student unavoidable.
  2. Any program may establish a written policy, published in the catalog, to verify the currency of knowledge and skills of a student when a student enters or reenters the program with previous Vincennes University or transfer coursework. Under the policy, the program either may require a student whose knowledge and skills are not current to retake coursework or may deny the student admission or readmission to the program.
  3. If Vincennes University cancels a program, the University has no obligation to allow a student to complete the cancelled program more than two years for any associate degree and after three years for any baccalaureate degree after last permitting students to enter that program.

NOTE: Other areas (for example, fees, attendance policies, financial aid policies, records policies, or rules of student conduct) listed in the catalog are not set by the “effective catalog” and Vincennes University may freely change these other areas as appropriate. Course requirements that a student must meet to successfully complete an individual course are those in effect at the time the student enrolls or re-enrolls in that course.

Academic Load

In order to graduate “on-time,” full-time students at Vincennes University are generally advised to enroll in fifteen (15) credit hours per semester.  In some instances, depending upon the program and the student’s ability and academic background, a student may be advised to complete coursework during one or more summer sessions or plan on more than four-to-eight semesters in the degree plan. 

For financial aid eligibility, a full-time student is defined as one who is enrolled in twelve (12) or more credit hours during a semester.

In addition to scheduled class time, each week a student is expected to spend an additional two hours per credit hour on his/her own studying, completing assignments, and preparing for class.

While the normal “maximum load” is seventeen credit hours during a single semester, the student’s academic advisor may approve additional hours. The student and the advisor should jointly consider the student’s availability of time, academic performance, and course needs before selecting extra hours. The following standards are not mandatory, but should be considered as part of the extra hours decision: eighteen hours for a student with a grade point average (GPA) of 2.5, nineteen hours with 3.0, twenty hours with 3.5, and twenty-one hours with 4.0.

Since academic success for each of its students is a major goal of Vincennes University, it is recommended that any student working full time carry no more than twelve credit hours per semester.

Recentered Scholastic Aptitude Test (SAT) Scores

Students are hereby advised that the Vincennes University catalog has been published using only recentered SAT scores. Therefore, for any students who submit the “old” SAT scores, Vincennes University will convert those “old” scores to recentered scores in order for course placements that depend upon them to be made.

Acceptance and Application of Transfer Credit

  • Higher Education Transfer Alliance Criteria

Vincennes University is a member of the Higher Education Transfer Alliance (HETA), a voluntary body which was created by the Council for Higher Education Accreditation (CHEA), itself a governing body in the realm of higher education accreditation. In accordance with its HETA membership, Vincennes University officials make their course transfer decisions as indicated by the following four Criteria:

  1. Course content similarity is determined by the receiving department. In addition, HETA requires that Vincennes University provide to the students the reasons for accepting or not accepting courses for credit, including deficiencies of course quality, significant differences in content from the receiving institution’s similarly named course(s), and, if appropriate, the lack of comparability with courses in the student’s designated major. Vincennes University normally accepts credits toward completion of a degree from postsecondary institutions which are accredited for transfer by a regional accrediting association, but does not refuse courses solely because they may originate in non-regionally accredited institutions. The following are corollaries to Criterion 1:
    1. the review process begins upon receipt of an official transcript mailed from another college or university directly to Vincennes University;
    2. when transferred as “courses only,” courses receiving less than a C- grade will not be accepted by the University;
    3. when transferred as part of a completed associate degree as a qualification to enter a baccalaureate degree, the University will accept D grades unless the baccalaureate program specifically requires a minimum of a C in that course;
    4. Only credit hours are transferred; grades do not transfer and are not calculated into the student’s Vincennes University GPA;
    5. for students transferring hours toward baccalaureate degrees, Vincennes University will accept up to 65 transfer credit hours. Additional hours may be accepted as transfer credit after consultation with the appropriate academic department;
    6. Vincennes University reserves the right to review its own courses and all transfer courses for currency of content.
  2. Vincennes University, recognizing the changes in student enrollment trends in the United States, strives to be consistent in applying its basic transfer principles to courses from all institutions in order to ensure that students are treated fairly.
  3. Vincennes University will apply a higher priority to follow the success of transfer students as they take Vincennes University courses which are sequential to key transfer courses. When a trend emerges and demonstrates that a particular course from a particular institution has not adequately prepared students for these sequential courses, Vincennes University will inform both incoming students from that institution and the institution itself of its course’s deficiency.
  4. Vincennes University has the flexibility, within the guidance of the offering program, to accept transfer courses as reasonable course substitutes when the transfer course(s) meets learning goals similar to the required VU courses(s). The following are corollaries to Criterion 4:
    1. when a transfer course is essentially equivalent to a Vincennes University course except for different numbers of credit hours, Vincennes University may accept the hours not applied to a specific course as departmental undistributed elective hours;
    2. the college dean of the course may authorize the waiver of a required course when more than half of the hours of the individual Vincennes University course are being accepted as undistributed elective transfer hours.
  • Indiana’s Core Transfer Library

Indiana’s Core Transfer Library (CTL) is a listing of courses that will transfer to all Indiana public college and university campuses in one of two ways: 1) the CTL course will receive credit for the designated equivalent course at the transfer campus and meet the transfer campus degree program requirements in an equivalent manner, or 2) if there is no agreed-upon directly equivalent course, the CTL course will transfer as an elective requirement of the undergraduate degree program provided the program has room for elective credits. CTL transferability is contingent upon a student earning a C grade or higher in the transfer course. These courses are indicated in the Vincennes University catalog and schedule with the transferIN attribute.* For more information on the CTL and a listing of current CTL courses, go to http://www.vinu.edu and click on the Academic Resources tab, or go to www.transferin.net/CTL/view-CTL-By-Institution-Name.aspx.

*Courses that do not have the transferIN designation will fall into one of the following categories: (1) will transfer to most Indiana public institutions; (2) will transfer to some Indiana public institutions; (3) will transfer to only one or two Indiana public institutions; (4) is not a transfer course. Contact your advisor or transfer institution to determine applicability for any course you wish to transfer.

Earning Credit Through Standardized Testing

In addition to transfer credit, students achieving the required minimum score may also earn academic credit from CLEP general examinations or subject examinations; USAFI, ECE or DANTES courses or tests; service school courses and military science credits in accordance with the ACE Guide and College Board Advanced Placement Program.

  • College Level Examination Program (CLEP). Vincennes University is an approved CLEP Testing Center. CLEP is the most widely accepted credit-by-examination program in the country with more than 2,800 accredited institutions of higher education awarding credit for satisfactory scores on CLEP examinations. CLEP offers General Examinations in broad liberal arts areas and Subject Examinations in many specific subjects, such as accounting, biology, mathematics, psychology, and foreign languages. CLEP tests are administered by the Assessment Center at Vincennes University.
  • DANTES Subject Standardized Tests (DSST). Vincennes University serves as a test center for DANTES Subject Standardized Tests. The Defense Activity for Non-traditional Education Support (DANTES) has made it possible for non-military personnel to utilize this testing service. Individuals who take and pass a DANTES test are entitled to request college credit for the course represented by the exam. Students seeking information about DANTES testing should contact the Military Education Office. DANTES tests are administered by the Assessment Center at Vincennes University.
  • Excelsior College Examinations (ECE). These examinations are offered by Excelsior College (formerly Regents College). The exams were formerly known as ACT PEP (American College Testing Proficiency Examination Program) and Regents College exams.
  • College Board Advanced Placement Program. Vincennes University participates in the College Board Advanced Placement Program. Students must arrange for the Advanced Placement College Grade Report to be sent to the Office of Admissions at Vincennes University. Students should contact the respective departments, the Office of Admissions or the Office of the Registrar for minimum acceptable scores in the various subject areas beyond those listed below.
College Board AP Test Score VU Equivalency VU Credit Hours
Art History 3, 4, 5  ARTT 130 3
Biology 3  BIOL 101 4
Biology 4  BIOL 105 /105L 4
Biology 5  BIOL 105/105L and BIOL 106/106L  8
Calculus AB (Calculus BC - AB subscore) 3  MATH 102, and satisfies prerequisite for MATH 118 3
Calculus AB (Calculus BC - AB subscore) 4, 5  MATH 118 5
Calculus BC 3  MATH 102, and satisfies prerequisite for MATH 118  3
Calculus BC 4, 5  MATH 118 and MATH 119  10
Chemisty 3  CHEM 103/103L 5
Chemistry 4  CHEM 105/105L 5
Chemistry 5  CHEM 105/105L and CHEM 106/106L  10
Chinese Language and Culture 3, 4, 5  MFL credit  8
Comparative Government and Politics 3, 4, 5  POLS 201  3
Computer Science A 3, 4, 5  General Elective Credit  3
English Language and Composition 3, 4, 5  ENGL 101  3
English Literature and Composition 3, 4, 5  ENGL 101, LITR 100  6
Environmental Science 3, 4, 5  GEOS 101  3
European History 3, 4, 5  HIST 132  3
French Language 3, 4, 5  FREN 101, FREN 103  8
German Language 3, 4, 5  GRMN 101, GRMN 103   8
Human Geography 3  GEOS UND 3
Human Geography 4, 5  GEOS 207  3
Italian Language and Culture 3, 4, 5  MFL credit  8
Japanese Language and Culture 3, 4, 5  MFL credit  8
Latin Vergil 3, 4, 5  MFL credit  8
Macroeconomics 3, 4, 5  ECON 202  3
Microeconomics 3, 4, 5  ECON 201  3
Music Theory 3, 4, 5  MUSI 107  3
Physics B 3  PSCI 101 4
Physics B 4  PHYS 105/105L 5
Physics B 5  PHYS 105/105L and PHYS 106/106L  10
Physics C: Mechanics 3, 4  PHYS UND  3
Physics C: Mechanics 5  PHYS 205  5
Physics C: Electricity and Magnetism 3, 4, 5  PHYS UND 4
Psychology 3, 4, 5  PSYC 142  3
Spanish Language 3, 4, 5  SPAN 101, SPAN 103  8
Spanish Literature 3, 4, 5  SPAN 211, SPAN 212  6
Statistics 3, 4, 5  MATH 110  3
Studio Art Drawing 3, 4, 5  ARTT 116  3
Studio Art: 2-D 3, 4, 5  ARTT Elective Credit  3
Studio Art: 3-D 3, 4, 5  ARTT Elective Credit  3
U.S. Government and Politics 3, 4, 5  POLS 111  3
U.S. History 3, 4, 5  HIST 139, HIST 140  6
World History 3, 4, 5  HIST 235, HIST 236  6
  • Departmental Exams. Advanced placement in certain courses is granted on the basis of department examinations. Only a grade of Cr (credit) may be awarded to a student who establishes advanced placement credit. Students will not be assessed tuition charges for credit earned by advanced placement. Students are not exempt from University Core Curriculum requirements based on national standardized achievement test scores (SAT, ACT) or placement exam scores, such as CPT, COMPASS, or ASSET.

    Students who place in and complete the following courses with the grades indicated will receive the corresponding departmental advanced placement credit. Students planning to transfer should check with the baccalaureate institution regarding its policies for accepting advanced placement credit.
Course Number Grade Departmental Advanced Placement Credit
ENGL 112 C or better 3 hours of ENGL 101
Foreign Languages1    
ASLG 103
ASLG 201
FREN 103, GRMN 103 or SPAN 103
FREN 201, GRMN 201 or SPAN 201
or above
C or better
C or better
C or better
C or better
5 hours of ASLG 101
5 hours of ASLG 101 and 5 hours of ASLG 103
4 hours of FREN 101/GRMN 101/SPAN 101
4 hours of FREN 101/GRMN 101/SPAN 101 and 4 hours of FREN 103/GRMN 103/SPAN 103
CHEM 106 and CHEM 106L
CHEM 215 and CHEM 215L
C or better
C or better
3 hours of CHEM 105 and 2 hours of CHEM 105L 
3 hours of CHEM 105, 2 hours of CHEM 105L, 3 hours of CHEM 106, and 2 hours of CHEM 106L
MATH 115
MATH 119
C or better
C or better
3 hours of MATH 102
5 hours of MATH 118
PHYS 106 and PHYS 106L C or better 4 hours of PHYS 105 and 1 hour of PHYS 105L

1No extra credit will be granted if the foreign language course grade is less than C. Extra credit through advanced placement will be granted only one time per language to any one student. Departmental examinations will be administered to determine placement.
2Department standards in the form of an examination prepared by the chemistry faculty are used for placement. Advanced placement credit will not be granted if the sequential course in chemistry is completed with a grade of less than C.

Early Completion Credit

Students seeking early completion credit are to enroll in the course with the regular tuition and fee charges. Laboratory fees will be refunded if early completion is accomplished by the close of the semester’s drop and add period. Students seeking early completion credit must fill out the appropriate form which originates with the dean of the college offering the course. Students must request early completion by midterm week. Students may elect to do early completion for a grade of A, B or C or if unsuccessful they must remain in the course.

The early completion credit option is available only to students who are enrolled in at least one other non-early completion credit course. Early completion may not be used to replace a grade previously achieved in the course. The maximum number of hours in which a student may receive early completion credit is eighteen.

The assigned material for early completion credit will be approved by the department or program chairperson and by the college dean. The completed and evaluated student assignments will be filed in the appropriate college office.

Credit by Examination/Business Courses

The College of Business and Convergent Technologies offers students who have graduated from high schools that have articulation agreements with Vincennes University or have validated course competencies the option to take the Business departmental examinations to establish Credit by Examination in selected introductory level business courses. These articulation agreements must be based upon certification of specific course competencies agreed upon mutually by appropriate representatives of the University and the high school. A grade of Cr (Credit) will be awarded in applicable courses to students who (1) meet the required competencies as demonstrated by successful completion of the appropriate departmental examination(s) and (2) require no remediation. An examination fee of $15 per course credit hour will be assessed to the student regardless of whether credit is established.

Students who prefer to meet the criteria for traditional course letter grades rather than grades of Cr should consider the options of Early Completion or regular course enrollment.

Non-collegiate Certification Credit

Vincennes University recognizes that persons may acquire significant learning in noncollegiate settings. Often these persons possess sufficient knowledge that specialized certifications have been earned. In some instances this learning and knowledge may be recognized and corresponding collegiate credits may be awarded when specific competencies and proficiencies are documented and/or demonstrated. NOTE: A minimal administrative fee will be charged to students for credit that is articulated as VU course work.

Credit for Certification, Standardized Testing and Training
Vincennes University awards collegiate credits for many certifications, standardized tests and training based on the credit recommendations of the American Council on Education. Students must submit official transcripts or score reports to the Registrar’s Office to be evaluated for possible course credit. Only credit hours will be awarded; no grades will be assigned.

Articulated Credit Per Memorandum of Understanding
Articulated credit is awarded for learning and knowledge acquired in a non-collegiate setting based on a Memorandum of Understanding between Vincennes University and a business or other entity. The following rules apply unless stipulated otherwise in the Memorandum of Understanding.

To qualify for articulated credit students must do the following:
1) Apply to Vincennes University and be accepted.
2) Provide required documentation or demonstrate competencies and proficiencies.
3) Pass one (or more) Vincennes University course with at least a “C” grade prior to the awarding of the articulated credit.
4) Pay any required fees for the articulated credit.

A maximum of 24 credit hours including both articulated and non-articulated Vincennes University courses will be recorded per term. Students must complete a minimum of 15 credit hours in Vincennes University non-articulated courses to meet the residency requirement for an associate degree.

Articulated Credit Based on Certification
Articulated credit may be awarded for certification acquired in a non-collegiate setting. To qualify for articulated credit students must do the following:

1) Apply to Vincennes University and be accepted.
2) Provide required documentation. (Certification must be current.)
3) Pass one (or more) Vincennes University course with at least a “C” grade prior to the awarding of the articulated credit.
4) Pay any required fees for the articulated credit.

A maximum of 24 credit hours including both articulated and non-articulated Vincennes University courses will be recorded per term. Students must complete a minimum of 15 credit hours in Vincennes University non-articulated courses to meet the residency requirement for an associate degree.

Honors Program

The Honors Program provides opportunities for multi-talented scholars that are not available to the average student. This includes honors program advising, honors only courses, preprofessional
activities, honors designation on transcript, and special housing options for A.S., A.A., or A.S.C.T. degree seeking students.

Students who wish to pursue the Honors Program may apply as follows:

Option 1 - For U.S. Students

  • Have a minimum SAT score of at least 530 in both writing and verbal or a minimum ACT score of 23
  • Complete and submit the Honors Program application form: www.vinu.edu/honors

Option 2-For Transfer Students and those already enrolled at VU

  • Complete 12 hours of quality college-level course work
  • Hold a minimum cumulative grade point average of 3.3
  • Hold a minimum grade of B in either ENGL 101 or ENGL 112 (or equivalency)
  • Complete and submit the Honors Program application form: www.vinu.edu/honors

Option 3-For International Students

  • Have a minimum TOEFL score of 528
  • Complete and submit the Honors Program application form: www.vinu.edu/honors
  • Achieve a minimum of 93 on the Reading portion of the CPTS placement test*
  • Achieve a minimum of 120 on the English portion of the CPTS placement test*
  • Achieve a minimum of 53 on the Math portion of the CPTS placement test*.

*This test is provided upon arrival at VU.

To remain in good standing with the Honors Program and make progress toward graduation, students will be required to be enrolled in an Honors Program course each semester and to maintain an overall grade point average of B (3.0).

Honors Program Courses

  • HUMH 221 and HUMH 222 Honors Humanities I and II (6 hours)
    These two courses will fulfill the Comp II requirement as well as the Humanities elective requirement in the  University Core Curriculum.
  • SOCH 211 - Honors Contemporary Civilization(3 hours)
    This course will fulfill the Social Science elective requirement for 3 credit hours in the Liberal Education Core. This course can satisfy the Diverse Cultures/Global Perspectives requirement for the baccalaureate degree.
  • Honors Special Topics Course (1 to 3 credit hours)
    To graduate with the Honors Program designation on their transcript, students will be required to meet the following criteria:
  • successfully complete all required Honors courses with a C or better grade,
  • meet all academic program requirements for the major, and
  • possess a B+ overall grade point average (3.3).

Developmental Studies Program

The Developmental Studies Program is designed for students who need additional preparation before entering a full associate or baccalaureate degree program. It provides students the opportunity to take developmental courses that help improve reading, writing, speaking, math and study skills. Completion of developmental coursework with a grade of C or better promotes the greatest chance for successful completion of college-level coursework.

Developmental courses all have a course number under 100. Developmental course credits are not included in graduation requirements that count toward any degree or certificate. Placement in developmental courses is based on a combination of SAT and institutional test scores. Some students may only need to improve their skills in one area; others may require one or more semesters of developmental courses. In some situations, college-level coursework can be taken during the same semester in which the student is enrolled in developmental coursework.

Institutional credit granted for developmental courses will not satisfy University Core Curriculum requirements, nor do such courses fulfill graduation requirements. Grades and credit hours earned in developmental courses are not included in the computation of GPA.

Students enrolled in developmental studies must have met the established minimum requirements after two semesters of enrollment in a developmental studies course. Students who fail to meet the minimum requirements will be ineligible to continue in an associate degree program. Requests for exceptions to this policy should be directed to the Dean of Students.

All students whose placement indicates the need for developmental classes are required to enroll in developmental classes each semester until developmental requirements are satisfied. Students must successfully complete institutionally required developmental courses prior to being eligible for an associate degree or admission to a baccalaureate degree.

Change of Curriculum

A student may change his/her curriculum by obtaining the appropriate form from his/her academic advisor, obtaining the signatures requested on the form, and filing the change with the Registrar’s Office. While it is the student’s right to request a change in curriculum, if the proposed change of curriculum seems contrary to the student’s best interests, a committee composed of the Dean of Students, the Registrar, and college dean of the student’s proposed new curriculum may be called upon to make the final decision regarding the proposed change.

Once the student begins his/her new program, the academic advisor of the new curriculum can request that the student’s grade point average be recalculated excluding D and F grades earned in courses which do not apply to the new curriculum. If the student was on probation in the previous curriculum, the student will enter the new curriculum on probation.

Registering for Courses

Dates for registering for classes for the fall, spring, and summer semesters/terms are listed in the University Calendar section of the Catalog.  Students must contact their academic advisor and schedule an appointment to register for classes.  All students must be registered for classes before the first day of the semester/term.

Dropping and Adding Classes

The first Friday of the semester/term will be the last day the student may enroll or make changes in registration without official approval. After the first Friday of the semester/term, the student will not be allowed to change his/her class schedule by adding classes or changing course sections without the approval by the dean overseeing the program of study.

A student should check both course requirements for his/her curriculum and his/her financial aid status before dropping any class. Class withdrawals are not permitted in some required courses. Drop and Add forms may be obtained from the student’s academic advisor.


A transcript of a student’s academic record at Vincennes University is available upon the student’s written request to the Registrar’s Office. Any transcript issued directly to the student will be marked as such and will be considered unofficial. Official transcripts are those requested in writing by the student, marked with the official seal of the University Registrar, and sent directly by the Registrar’s Office to other universities, certification agencies, employers, etc.

Attendance Policy

Philosophy of Attendance. The Vincennes University policy is premised upon the notion that students will attend all sessions of the classes in which they are enrolled. This policy supports Vincennes University’s philosophy that students benefit most from the people and facilities provided by the citizens of Indiana through proper and adequate class attendance. Consequently, missing class for any reason will be regarded as an absence. When absences result from an approved and required University activity, they will not be counted against a student, and the work missed may be made up.

Vincennes University believes that students who participate in University-sponsored activities and faculty-developed field trips must develop habits of attendance consistent with such participation, or voluntarily refrain from such participation. For whatever reason an absence occurs, the student is responsible for the work missed.

Procedures for Verification of Absences by Students. In most cases, absences which occur as the result of participation in a University-sponsored event–for example, intercollegiate sporting events–need no verification provided by the student. Usually, professors who develop field trips that require students to miss the classes of other faculty members will inform the Dean of Students of that event, the names of students involved, and the names of the professors (as provided to the sponsoring faculty person by the students), whose classes will be missed, and the Dean of Students will send an official notice to all professors on the listing. However, it is always to the students’ benefit to make certain that their professors are aware of their participation in University-sponsored events or course-related field trips. When a student misses class for some reason other than a University-sponsored or course-related event, the responsibility to provide verification to the Dean of Students’ Office falls directly and solely upon the student.

  1. Upon his/her return to classes, the student must complete an Absence form, available at the Office of the Dean of Students. At that time, the student must provide verification of the reason for absences such as illness treated by an off-campus physician, a court appearance, a death in the family, among other possible situations. (Verification means to document that the reason is true by providing evidence.)
  2. Any student who visits the campus nurse as part of a limited illness must fill out an Absence form as part of that visit if an absence is advised by the nurse. The University Health Services personnel are the only University staff authorized to offer verification of a student’s illness.
  3. Students who wish to make-up work (tests, quizzes, laboratory sessions, paper submissions, among others) missed as the consequence of a non-University caused absence must complete a Request for Make-up Privilege form at the Office of the Dean of Students. The final decision in this matter is made by the faculty person.

Faculty-Initiated Withdrawal of Students from Class

Students who miss class hours totaling twice the number of credit hours awarded for the course, or the equivalent of two weeks of class instruction, are eligible to be dropped from class. Faculty will be using the “TAPS” program-Tracking Attendance and Performance of Students-to issue warnings for non-attendance and to Drop students for non-attendance with the following final grades:

  • WN: Withdrawal for non-attendance, Not failing
  • WF: Withdrawal for non-attendance, Failing

Only the student may appeal such a drop for non-attendance, and the student has two possible avenues for appeal.

  1. The student may appeal directly to the faculty person for readmission to the course and must provide evidence of extenuating circumstances that caused the absences. The faculty person has the option to readmit the student without a formal appeal hearing.
  2. The student may appeal the drop for attendance at the Dean of Students’ Office by completing a Drop Petition Appeal form within five business days from the date of the notification. The Dean of Students will then convene a hearing for the appeal at which readmission will be granted or denied. If there is extenuating information/evidence unknown to the faculty person or Dean of Students, the student is responsible to provide that information/evidence. The hearing is conducted by the Dean or Assistant Dean of Students and is attended by the student, the faculty person involved, and the faculty person’s Dean or a representative of that Dean.

Student-Initiated Withdrawal from Class

Approved withdrawals that are initiated by the student may be made up to and including Friday of the tenth calendar week of each fall or spring semester. (This date may be adjusted for terms less than fifteen weeks in length. See Academic Calendar for exact dates.) Student-initiated withdrawals will not be permitted after these dates except in case of extended illness, family emergency or other such unavoidable causes and then only with the consent of the class instructor, the student’s academic advisor and the dean of the college of the student’s major. The approved Drop and Add form is filed with the Registrar. Unless the student is failing the class, the student-initiated withdrawal from class will be recorded on the transcript as a W. If a student who is failing the course is dropped for non-attendance prior to two weeks before the end of the semester, the faculty may assign the grade of WF.

Students are to be aware of their responsibility for making withdrawal decisions in time to meet calendar deadlines. Students should also be aware that withdrawals requested after these deadlines to avoid lower than desired course grades will not be considered.

Withdrawal from School

A student who voluntarily withdraws from the University must, in order to receive an honorable dismissal, notify the Dean of Students of his/her intention by completing a withdrawal card available in the Dean of Students’ Office. Failure to conform to this regulation will result in the loss of credit in all subjects. The Dean of Students’ Office will notify instructors when withdrawal procedures are complete. The University withdrawal refund policy is outlined in the Institutional Refund Policy in this catalog.

A student may be withdrawn from the University for medical reasons if he/she cannot psychologically function in the educational environment or has a contagious illness which cannot adequately be isolated in the educational environment.

The University reserves the right to deny continued enrollment if the student is failing to make academic progress. Also, the University may deny admission or continued enrollment if the University does not have the resources to meet the academic needs of the student.

Evaluation and Grading System


For the purposes of all the following academic policies, the following definitions will apply:

Attempted Hours: All credit hours, including developmental courses, into which a student has registered as of the conclusion of the Drop and Add period. This category, therefore, includes all courses in which the student may earn any grade issued by the University.

Earned Hours: Those credit hours in which a student has registered and in which grades of A, A-, B+, B, B-, C+, C, D, P, or CR have been earned. (In those cases where students repeat a course for recalculation of grade point average, the highest grade earned will be used to calculate the grade point average.) Developmental courses are included in earned hours.

Quality Hours: All attempted hours, excluding developmental courses, in which a student earns a grade of A, A-, B+, B, B-, C+, C, D, F, or WF. (This total represents the divisor for determining the grade point average.)

Quality Points: The sum of the products obtained by multiplying the number of credit hours for each course in which the student has enrolled and for which quality hours have been earned by the multipliers that correspond to grades earned using A = 4.0, A- = 3.7, B+ = 3.3, B = 3.0, B- = 2.7, C+ = 2.3, C = 2.0, D = 1.0, F = 0 and WF = 0. (This total represents the dividend for determining the grade point average.)

Grade Point Average (GPA): The quotient obtained by dividing quality points earned by the number of quality hours completed. (Note: Grades and credit hours earned in developmental courses are not included in the computation of GPA.)

Successful Completion: Final grade of C or better.

Passing Grade: Final grade of D or better.

Grading System

The quality of a student’s work is indicated by the semester grades reported by the instructors to the Registrar at the close of each term. GPA points are used for the purpose of calculating a student’s grade point average and determining eligibility for the Dean’s List and honors at commencement. GPA points are assigned for each hour of credit earned with the corresponding grades.

            A Work of excellent quality 4.0
            A- Work of excellent quality 3.7
            B+ Work above average 3.3
            B Work above average 3.0
            B- Work above average 2.7
            C+ Average work 2.3
            C Average work 2.0
            D Below average and non-transfer quality 1.0
            F Not passing 0.0
            CR Credit - work completed at a C level or above. This grade may be awarded for advanced placement, experience-based learning documented through portfolio development, and certain special courses offered through the military education program. 0.0
            DE Deferred - Assigned in modularized, self-paced courses to students who do not complete their course work in one semester. This grade will be assigned only to those students who attend class on a regular basis and as such does not replace either the W or I. Students who received the deferred grade must re-enroll in the same course the following semester in order to complete the course. Such course re-enrollments will be counted as part of the student’s tuition assessment. The DE will remain as part of the student’s permanent record with credit and grade being granted during the semester in which the student completes the course. 0.0
            I Incomplete - given in cases where the final examination is omitted or assignments for the last few weeks of the semester are incomplete because of illness or for a cause judged unavoidable. Incomplete grades given for this purpose must be cleared with the appropriate college dean or the Dean of Students before being issued by the faculty. These incomplete grades must be made up by midterm of the following semester, or the I automatically becomes a W and the student must re-enroll and pass the course to establish credit. An extension of time to complete the required work may be requested by the faculty and authorized by the appropriate college dean who will in turn notify the Registrar.  0.0
            RD Report delayed - issued as an interim course grade in those areas where it is not possible to assign course grades at the normal grade reporting period. This grade may be used as a semester-end grade for courses that are approved for open-entry, open-exit enrollment and completion, such as Degree Completion Program courses. This grade will not be used to permit the extension of work beyond a semester’s end in any course that has prescribed beginning and ending dates. 0.0
            W Withdrawn with passing grade - recorded when a student is withdrawn within the first ten weeks of the semester or if extenuating circumstances exist and the previously mentioned approval has been granted. 0.0
            WF Withdrawn failingstudent who is failing a course is dropped from a course for reason of nonattendance prior to two weeks before the end of the last regularly scheduled class period. 0.0
            WN Withdrawn not failing - student who is not failing a course is dropped from that course for reason of non-attendance prior to two weeks before the end of the last regularly scheduled class period.  0.0
            P/F Pass-fail - a grade of C or above in a course which is not required on the student’s program of study and for which the student and instructor agree to a pass-fail contract. Only those courses beyond the minimum number of credit hours required for the degree in which the student is enrolled may be taken as P/F. The pass/fail contract is binding as of the close of the drop and add period for the current semester.  0.0
            AU Audit - student participates in the course for no credit. Students wishing to audit a course must notify their instructor no later than the end of the first week of the class and must complete an Enrollment for Audit form. Formalized enrollments for audit are not reversible. Students wishing to audit courses must meet the same admissions standards to the institution, the program and the individual course and adhere to the same class attendance policies as regularly enrolled students. Costs for enrolling in courses for audit are the same as those for enrolling for credit. Audited courses do not apply toward the requirements of any degree. The University reserves the right to give priority course enrollment status to students enrolling for credit.  0.0
S/U Satisfactory/Unsatisfactory - Satisfactory is defined as a grade of C or better. Satisfactory/Unsatisfactory grading applies to all students in the designated course.



Reporting Grades Using MyVU

All faculty are responsible for submitting midterm and final course grades. (NOTE: VU students taking courses via Project Excel or Early College will receive final grades via Banner process; midterm grades are reported on site only.) Notices on the submission deadlines are emailed to all faculty by the University Registrar each semester. Once grades are posted by faculty, students can access their grades through their MyVU account.

When grades require additional documentation beyond Web Grading, faculty will use the Supplemental/Change of Grade form, available online through “VU Applications/VU Electronic Manuals/Forms.”

Access Final Grades using the following steps:
1. Sign in to MyVU
2. Click on the Faculty tab
3. Click on “Click Here to Access SSB” in the Self Service Banner box
4. Click on Faculty
5. Click on Final Grades
6. Choose appropriate term (if you have not previously selected it)
7. Click submit
8. Choose class to be graded
9. Click submit.
After entering grades on the web grade roster, be sure to click SUBMIT on each page of the roster. If there were no errors, you will receive a message “The changes you made were saved successfully.” Proof each grade roster. Be sure every student received a grade.

Banner requires a last date of attendance for final grades of ‘F.’

  • If the student stopped attending, enter the last date of attendance.
  • If the student attended the class but earned an ‘F’ and you are entering the ‘F’ prior to the end date of the class, enter the current date as the last date of attendance. (The last date of attendance cannot be beyond the current date.)
  • If the student attended the class but earned an ‘F’ and you are entering the ‘F’ on or after the end date of the class, enter the end date of the class as the last date of attendance. (The last date of attendance cannot be beyond the end date of the class.)
  • To view the last date of the class, click on the name of the class on the Final Grades page which takes you to the Class Schedule Listing. The class dates appear under “Date Range.” Click the back arrow to return to the Final Grades page.

Special Cases for Supplemental Grade/Change of Grade Form

  • A rationale is required in all cases when this form is being used.
  • Grades of “WF” and “WN” may not be submitted after the last day of class because the deadline for withdrawing students for nonattendance has passed. Use a Supplemental Grade/Change of Grade form for late withdrawals. A last date of attendance is required. The Registrar’s Office will record the grade of “W” upon receipt of this form.
  • If you need to change a grade during the grading period but Banner prohibits the change, submit the change on a Supplemental/Change of Grade form.
  • If a student was issued a withdrawal grade (W, WF, WN) and then was reinstated, the grade may still appear on the grade roster. If so, you will not be able to change these grades on the grade roster. Submit a Supplemental/Change of Grade form to the Registrar’s Office for these students.
  • The Supplemental/Change of Grade form must be submitted for any Incomplete “I” grades. This form is also used when faculty change the “I” to another grade. If the Incomplete grade is not changed by midterm of the next semester, then the “I” becomes a “W.
  • If a grade needs to be changed due to miscalculation or some other reason, within 90 days of the end of the course, then the Supplemental/Change of Grade form must be submitted.
  • After a student completes a course, if more than 90 days have passed, then the Supplemental/Change of Grade form must be submitted AND a review committee, chaired by the Assistant Provost for Curriculum and Instruction and including two faculty members appointed by the Provost, will be convened to review the request and make a recommendation to the Provost, who must approve any change to the student’s official transcript. The Provost’s decision will be reported to the faculty member and student within 10 business days.

Repeating Courses for Recalculation of Grade Point Average

Any student may repeat any course previously completed regardless of grade earned. While all grades earned will remain a part of the student’s permanent record, only the higher (highest) grade will be used to calculate the student’s grade point average. A student who has already repeated a course shall have his/her GPA recalculated to reflect the higher (highest) grade earned. A W does not replace a previously earned grade. The probation and academic disqualification status will remain unchanged, but future academic status will be based on the revised GPA computed after the course has been repeated.

Final Examinations

Final examinations are given at the end of each semester. A schedule of final examination dates and times will be published each semester. Because the schedule of final examinations may vary from the semester’s class schedules, students may find it necessary to adjust their personal schedules in order to meet their class final examination responsibilities.

Students are not expected to complete more than three course final examinations on any one day. If the published schedule calls for any students to complete more than three final examinations on any one day, the student should notify the dean of the college of his/her major to arrange for an exception to the final exam schedule.

Dean’s List

All students earning a semester grade point average of 3.50 or higher while completing at least twelve credit hours in 100-level or higher courses, with no grade of D, F, I, RD or Z are placed on Dean’s List. This list is published after the close of both the fall and spring semesters.

Academic Expectations

All students (certificate, associate, or baccalaureate degree-seeking) enrolled at Vincennes University are expected to make progress toward an acceptable educational objective. This expectation is measured in two ways:

1) The student’s cumulative grade point average (GPA) and,
2) The student’s ability to successfully complete (earn/pass) the credit hours attempted.

Total Credit Hours Attempted

Minimum Cumulative Grade Point
Average Required

Minimum Completion Rate Required

After attempting 12 credit hours

1.8 60%
After attempting 30 credit hours 1.9
After attempting 45 credit hours 2.0 66%

Failure to meet and maintain either of these academic expectations may result in a student being placed on academic warning, academic probation, or academic disqualification status.

Academic Warning (Notice: This is a status separate from financial aid warning status)
Academic Warning is an indication that the student’s performance in a given semester is at a level that may not lead toward success. A student will be designated as being on academic warning when his/her semester and overall GPA is below a 2.0 but the overall GPA is above the minimum requirement.

Academic Probation
Academic Probation is an official notification that a student’s academic success is at extreme risk. A student is placed on Academic Probation in the semester his/her:
• GPA falls below the minimum standard, or
• Course completion rate falls below the required minimum.

A student on academic probation who in the next semester achieves a minimum 2.00 GPA while enrolled in seven or more quality hours and/or successfully completes the minimum required rate of his/her attempted course hours in each subsequent semester will continue on academic probation until his/her overall GPA and/or completion rate exceeds the minimum.

Academic Disqualification
Academic disqualification indicates that a student has repeatedly demonstrated patterns that will not lead to a successful learning experience.
If a student fails to achieve a 2.00 semester GPA immediately following a semester he/she is placed on academic probation due to the GPA requirement he/she will be placed on the academically disqualified list (out-list/dropped from school). A student on academic probation due to failing to meet the minimum completion rate standard for two consecutive semesters of attendance will be subject to a “Standards of Progress Review” and possible academic disqualification. The “Standards of Progress Review” will be carried out by the Assistant Provost of Curriculum and Instruction, the Registrar, and the Dean of Students. While this policy is intended to be used primarily at end-of-semester grading periods, in some extreme cases, it may be applied following midterm grading periods.

Readmission Request Process for Academically Disqualified Students
After one non-enrolled semester, academically disqualified students may seek readmission into the university through Admissions and the Dean of Students office by requesting and submitting a Readmission Review Request by the deadlines indicated below. Students need to be aware that readmission is not automatic and the decision of the Committee for Readmission is considered final.
Students approved by the Committee may be required to abide by specific academic contract/stipulations in their returning semester. Students who are reinstated will return on probation and must adhere to the contract, maintain a minimum GPA of 2.0 and/or successfully complete the minimum required rate of course work in each subsequent semester until they achieve good standing.

Readmission Request Deadlines

Semester Application Deadline
Fall July 15
Spring December 1
Summer May 1

Disqualification Appeal for Academically Disqualified Students
Students who are disqualified from Vincennes University for failure to meet the academic expectations may request to be reinstated for the following semester with no interruption. Students wishing to be considered without interruption must be able to demonstrate that they can improve on their previous academic performance. It is recommended that students in this situation meet with an academic advisor to set an educational plan and obtain support in the appeal.

To be considered for reinstatement a Readmission Review Request must be submitted and on file in the Dean of Students office (812-888-4301) by July 15 for fall semester and January 1 for spring semester. The decision of the Committee for Readmission is considered final.

Degree and Certificate Requirements for Graduation

Degrees Offered

Vincennes University confers the degrees of Bachelor of Arts, Bachelor of Science, Associate in Arts and Associate in Science.

  • The Bachelor of Arts (B.A.) and the Bachelor of Science (B.S.) Degrees are intended to prepare students for both job placement and/or graduate school. One component of the B.A. degree is an eight-hour foreign language requirement. Not all B.S. degrees include a foreign language component. To qualify for any of the baccalaureate degrees, a student must accumulate at least 120 credit hours, with a minimum of 36 credit hours in upper division (300- 400 level) discipline and discipline-related courses, including a 300-level Human Issues and Dilemmas course and a 400-level Capstone course. In addition, all students must satisfy the baccalaureate-level University Core Curriculum requirements.
  • The Associate of Arts (A.A.) Degrees are intended primarily for students wanting to transfer to a baccalaureate degree program. They include an eight-hour foreign language requirement. To qualify for any A.A. degree, a student must accumulate at least sixty credit hours as outlined in the program pages of the catalog: at least 15 of the 60 hours will be at the 200-level. In order to receive a degree in a particular major course of study, the number of required hours may exceed sixty.
  • The Associate of Science (A.S.) Degrees serve as either a transfer or an occupational degree. The Associate of Science-Transfer Core is designed primarily for students who intend to transfer to a baccalaureate program of study. The Associate of Science-Career and Technical Core is designed primarily for students who intend to enter the world of work after completing their degree. To qualify for any A.S. degree, a student must accumulate at least sixty credit hours as outlined in the program pages of the catalog: at least 15 of the 60 hours will be at the 200-level. In order to receive a degree in a particular major course of study, the number of required hours may exceed sixty.

Certificates Offered

In addition to baccalaureate and associate degrees, the University offers four certificates.  These Certificates develop specific work-related skills and prepare students for employment.

Certificate of Graduation (CG)

  • CG programs consist of at least thirty to sixty credit hours.
  • To qualify for the Certificate of Graduation, the student must meet the specific certificate curriculum listed in the Programs of Study section of the catalog, maintain a minimum cumulative grade point average of 2.0 in all credit hours required in the certificate, and satisfy the University’s minimal requirements through testing out of or completion of READ 011, ENGL 009, and MATH 010 or MATT 014, MATT 108, or MATT 109 with a grade of C or better.

Certificate of Program Completion (CPC)

  • CPC programs consist of fewer than thirty credit hours.
  • To qualify for a Certificate of Program Completion, the student must meet the specific certificate curriculum listed in the Programs of Study section of the catalog, maintain a minimum cumulative grade point average of 2.0 in all credit hours required in the certificate, and satisfy the University’s minimal requirements through testing out of or completion of READ 011, ENGL 009, and MATH 010 or MATT 014, MATT 108, or MATT 109 with a grade of C or better.

Customized Certificate of Applied Learning and Technical Certificate for Business and Industry Training

  • These certificates serve the needs of employers and employees who are seeking specialized training related to a specific field of work.
  • To qualify for a Customized Certificate of Applied Learning, the student must complete his/her specific set of training needs configured with twenty-nine or fewer credit hours. To qualify for a Technical Certificate for Business and Industry Training, the student must complete a specific set of courses tailored to meet specific business or industry needs and configured with at least thirty credit hours.  Because of the applied nature of these certificates, they are offered with the understanding that credits may not transfer to other programs or institutions.

College Readiness Program

This curriculum is designed to move students into a program of study leading to an ASCT, AS, AA, BS or BA degree. This program will serve a variety of student populations, including early college. Completion of this program indicates that the student is ready to begin college-level courses and therefore will help move underprepared students into the college arena. It will serve as a developmental-level curriculum for students who are unsure of their ability and/or desire to achieve an Associate or Baccalaureate degree. These courses will facilitate student success in college-level coursework.

Completion of this program requires that the students do the following:

  1. Take the Accuplacer placement test to determine Math, Reading and Writing competencies
  2.  Enroll in any developmental sequence of courses as indicated by Accuplacer scores.
    • Math courses that prepare a student to begin college-level math courses
      • MATH 010 - Fundamentals of Mathematics 
      • MATH 013 - Algebra I 
      • MATH 016 - Algebra II 
    • English courses that prepare a student to begin college level English courses
      • ENGL 009 - Fundamentals of Writing 
      • ENGL 011 - Basic Essay Writing 
    • Reading courses as needed to achieve college readiness level
      • READ 009 - Fundamentals of Reading, Level I 
      • READ 011 - Reading Techniques, Level II 
      • READ 104 - Reading Workshop 
  3. Complete SSKL 103 - Study Skills or SSKL 106 - Career Planning 

Degrees Awarded with Honors

Vincennes University recognizes academic excellence of its students by awarding both associate and baccalaureate degrees with three levels of honors based on overall grade point average: Cum Laude (3.50-3.69), Magna Cum Laude (3.70-3.89) and Summa Cum Laude (3.90- 4.00). In order to be eligible for such graduation honors, non-military students must complete at least thirty semester hours of Vincennes University course credits, which equals the minimum residency requirement, with the prescribed grade point averages. Students covered by various military agreements must complete at least fifteen semester hours of Vincennes University course credits with the prescribed grade point averages to be eligible for degree honors.

Any University area, department, or college may recognize its students in any manner it deems appropriate during the graduation honor convocations for Freshman, Sophomore, Junior, and Senior students.

Awarding of Additional Degrees

Vincennes University awards degrees only in major programs. Options of major programs may provide opportunities for students to complete additional degrees or concentrations, according to the policies which follow:

Vincennes University will award only one degree based upon any unique set of courses and course credits. Additional degrees may be earned that use part of the course credits applied to previous degrees. The most common form of additional degree awards occurs in the form of the Double Major. The “double major” usually involves the concurrent award of two separate degrees (e.g., a student may earn a “double major” in English and History). In this instance, the degree will be awarded only where there are at least fifteen (15) credit hours of required major courses, including departmental and/or program requirements and exclusive of any course substitutions, in the additional degree that are over and above those required in the companion degree of the double major.

Requirements for Graduation

• In order to graduate, all students, whether baccalaureate or associate degree level, must achieve a minimum 2.0 cumulative GPA (C average) exclusive of hours marked W (Withdrawal) and developmental courses. In order to receive a degree in a particular major course of study, the number of required hours may exceed sixty.
• Credits toward graduation will be accepted from accredited transfer institutions of higher education; CLEP general examinations or subject examinations; USAFI, ECE, or DANTES courses or tests; service school courses and military science credits in accordance with the ACE Guide; and, College Board Advanced Placement Program.
• All students must earn a minimum of 30 semester hours of credit toward a baccalaureate, and 18 semester hours of credit toward an associate degree from the University. This does not apply to programs in which specific residency guidelines are stipulated. Nor does it apply to students currently enrolled in the Technology Apprenticeship Option or who have served under a Servicemembers Opportunity College (SOC), Servicemembers Opportunity College–Associate Degree (SOCAD), Servicemembers Opportunity College–Marine Corps (SOCMAR), or Servicemembers Opportunity College–Navy (SOCNAV-2) program agreement.
• All active duty military personnel covered by SOC, SOCAD, SOCMAR, or SOCNAV-2 agreements must complete at least fifteen semester hours in courses from accredited colleges and universities, and of these fifteen, at least six hours must be earned through Vincennes University courses.

Petitions for Graduation

All candidates for graduation must (1) file a Petition for Graduation with the Registrar as soon as possible in their final semester and (2) clear all University obligations.